What’s the best way to track expenses for group projects?
Group projects fail financially when “someone will reimburse later” becomes a mystery. Use one ledger, one treasurer, and weekly mini settle-ups for anything over $200.
Roles
- Treasurer: owns logging or audits everyone else’s entries.
- Approvers (optional): two signatures for big buys.
Before the project starts
Agree default split (even vs by role) and max spend without asking. Put it in the app description field so new members see it.
Before the project ends
Zero the ledger while people still care—after launch, nobody remembers who bought pizza week three.